Guidelines for Papers and Posters

Paper Presentation Time Length

A: 18 minutes.

Q: Why are the papers only 18 minutes in length?

A: Simply put, this time length is long enough to seriously address a subject and short enough to hold people’s attention. It turns out that this length also works well online and is also the length of a standard coffee break.

In effect, the 18-minute length works much in the way Twitter forces people to be disciplined in what they write. By forcing speakers who are often used to speaking for 45 minutes (or longer) to limit their delivery to 18 min., they have to focus on what they really want to say. What are the key points to be communicated? This time span serves as a clarifying tool and encourages discipline.

(RE-Arc has experimented with various allowable presentation time lengths. In part, the current RE-Arc paper/talk length is modeled on TED (Technology, Entertainment, Design) presentations and those of several other established conferences.)


Poster Dimensions and Presentations

In general, posters should be no wider than 3.5 feet so that they can be fit two-each on 8-foot wide posterboards. They can be up to 4 feet vertically. The longer axis can be either horizontal or vertical.

Posters should have type large enough (preferably 32 pt for main body, bigger for headings) to be seen easily from 2 m away. Aim for simple (sans-serif) typefaces and boldface as well, for easy reading. Photos, graphs and other pictures should be large enough for the viewer from 2 m away to understand what they are, with clear, large captions. Use up the space on the poster so there are not large areas of blank background.

We will provide one chair per poster, and small-table space for any handouts. Consider printing small copies of your poster to give to interested colleagues. Poster session length will be announced.

Contact the event organizers if other poster presentation dimensions are needed.

(Adapted in part from the guidelines specified for SEAC poster presentations
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